cloud-meeting picture
Cloud-MeetingMinutes software is for manage meeting agenda, meeting notice generation, participants, meeting room schedule booking, meeting minutes generation according to decision action point, monitoring pending action points.
It has following key features:
  • Address issues to resolve by organising meeting
  • Any employee can submit agenda/issue
  • Issue approval by committee
  • Meeting venue schedule calendar management
  • Agenda status will be monitor
  • Action point status monitor
  • Dashboard for top management
  • Email & SMS notification for meeting action
  • Mobile, Tab, PC based operation
  • Simplicity: easy navigation & operation
  • Interactive business analysis report generation in 360 degree report view (BI tools)
  • Data are backup in 3 location in cloud environment for protect business information from digester in fire, stolen, robbery, etc.



Demo access user: smcmm@mail.com password: smcmm@mail.com

Cloud-MeetingMinutes Component

  • Board/Committee Management
    1. Member information with CV & validity period
    2. Board Committee generation with validity period
    3. Notify admin for member/comittee expiration
  • Agenda/Issue Management
    1. Agenda submission by department or staff
    2. Print agenda list according to date range and status
    3. Agenda approval and assigned to committee
    4. Notify submitter about action of the agenda
    5. Staff comments/feedback on agenda
  • Meeting Venue Management
    1. Meeting room information with resources
    2. Booking requision by department or staff
    3. Venue Schedule Calendar
  • Meeting Management
    1. Agenda finalization
    2. Participant inclussion
    3. Venue & Logistics requisition
    4. Meeting notice generation
    5. Meeting notice send to email or mobile SMS
    6. Agenda discussion notes
    7. Action point with responsible person
    8. Meeting minutes generation and upload signed copy for archiveing
    9. Update action point complete parcent
  • MIS Reporting & Dashboard
    1. Dashboard for top managment
    2. Agenda & Action Point status monitoring
    3. Monitor pending action point and keep advice note

Process Flow

  • CSL Meeting Minutes management module is for manage meeting letter generation, meeting agenda, participants, meeting room schedule booking, meeting minutes according decision action point, pending action point monitoring mechanism.
  • Meeting minutes’ main benefit is to trace decision action point execution status monitoring. If any decision is pending it can be forwarded to next meeting.
  • Meeting initiate with selection of meeting room. Room schedule calendar help to find out free time slot.
  • Meeting room schedule is confirmed by entering the record the digital register.
  • Based on free room slot meeting letter will be prepare including participant, meeting agenda.
  • The meeting letter can be sent to participant’s email or physical print copy.
  • Meeting attendance will be recorded to the system. As per meeting discussion meeting minutes will be recorded to the system with decision action points indicating responsible person.
  • When meeting minutes prepare it will be sent to participant via email or physical copy.
  • This decision action progress and status will be update when execution done. According to decision action point status top management can monitor and follow-up.
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Technical Features

  • Technology: World best & secured Oracle Database 12c and Oracle Apex 19.1 has capability to develop mission critical solution
  • High Availability: Hosted in "Oracle Cloud" environment which is highly secured, 99.96% uptime. Processing power and space capacity are scale able on demand
  • Data Backup: 3 continent base data backup, no way to lost data. User can download your all business data in local computer in different format
  • Meet Generation Demand: Apex has generation demand facilities with high-available, scalable, Secured, Any device access, zero data loss, mission critical solution, high volume data, Smart looking, easy navigation, Rich Enterprise Application (REA), Rapid Application Development (RAD)
  • Interactive Dynamic Reports: Inbuilt interactive reporting facility enable end user to generate thousand of reports with dynamic filtering option as much as user want
  • Access Facility: Application and data are accessible from any devices like- Smart Phone, Tab, Laptop, PC in any OS via Intranet (LAN), Internet
  • Deployment: Platform independent possible to implement in all OS (Operating System, Windows or Linux)
  • Security: Apex's inbuilt mechanism manage all security concern that protect any hacking and ensure cyber security. Applications are secured by SSL Certificate with the highest strength encryption. So that user can operate transaction safely and protect data hacking
  • Looking & Navigation: Smart looking, user friendly and easy navigation facility. Responsive and suitable for all devices as REA (Rich Enterprise Application)
  • Data Access Authorization: Business data will be 100% secured, Standard Data Center security will be provided, User/Role base secured access control will restrict sensitive data access. Data access control will be managed by business admin
  • Performance: It is fast Ajax based technology and scalable for high user volumes
  • Reporting & Data Export: Self-customized dynamic report generation facility that enables light weight Business Intelligence (BI). Multi format report generation with export facility like pdf, xls, html, rtf, chart etc.
  • Language: fully Unicode supported, can be used with any language
  • Communication: Integrated SMS and Email facility
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Comparative Benefit

Why our software is comparatively more benefited than other standard software

Topic Cloud Solution Software Other Standard Software
Online Demo & Trial access facility Yes No
Multi branch sales management (Online Integrated) Yes No
Market places showcase (E-commerce facility Via Trip2market.com) Yes (Collect order and payment) No
Products show in self organization website Yes (Collect order and payment) No
Data recovery when computer damages Yes (Data store at least 3 counties) Yes, if backup store in separate computer otherwise loss important data
Starting Investment No Yes
Installment payment (Pay as you go) Yes ( Monthly) No
Operation facility & access Yes ( Mobile, Tab, PC) Yes (PC)
Chart of account, Clients, supplier Ledger Management Separately (No problem when Client increase huge) Client & Supplier maintain in Chart of account (Arise problem when client become huge)
Self-customized business intelligence report generation Yes (Smartly with latest inbuilt tools) Developer Defined, Not Dynamic
Database & Technology Oracle 11g/12c, Oracle Apex, SQL, PL/SQL My SQL, SQL Server, PHP, Dot Net, VB
Cloud infrastructure Yes (Oracle Cloud) No
Security World Class, maintain by Oracle Local Vendor
User access control & restriction Customized by Client Customized by Developer
User limitation Unlimited Yes (Have to pay for more user)
Data backup Oracle Cloud based 3 geo location backups Standalone
Send Report in Email Yes No
SMS facility on transaction as bank doing Yes No
Account ledger access by customer providing Username and Password Yes No
Online payment and auto ledger update Yes No